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AAPOR
The leading association
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American Association for Public Opinion Research

Presenter Resources

 Congratulations on the acceptance of your abstract in the 2022 AAPOR Annual Conference program! Below you will find all the information you need to prepare for your trip to Chicago. If you have additional questions, please email Shameka Jennings, Conference and Events Director.

   


Presenter and Moderator Guidelines

Congratulations on the acceptance of your abstract in the 2022 AAPOR Annual Conference program! Below you will find all the information you need to prepare for your trip to Chicago. If you have additional questions, please email Shameka Jennings, Conference and Events Director. 
 
Important Dates
Preparing Your Presentation
Presenter Guidelines
Delivering Presentations to Moderators
Sample Presentation Outline
 

Important Dates

 
  • February 7: Deadline to accept the invitation to present
  • March 1: Deadline to finalize/edit abstract 
  • May 1: Send copy of presentation materials to session moderator
  • May 11-13: Present at AAPOR conference
  • May 31: Deadline to upload video recording & materials
 

 

Preparing Your Presentation

Session Time Limitations: 

Keep your session time limitation in mind. Each concurrent session will be 90 minutes long. Most Paper and Panel sessions will consist of five presentations and Methodological Brief sessions will consist of six to seven presentations.

Presentations in Paper and Panel sessions should be limited to 15 minutes or less depending on the number of papers to be presented in a given session. Any remaining time in the session will be allocated to brief moderator comments and floor discussion.

Presentations in Methodological Briefs sessions should be limited to 10 minutes or less depending on the number of briefs to be presented in a given session. The shorter length makes it possible to accommodate more presentations than Paper and Panel sessions. As with Paper and Panel sessions, any remaining time will be allocated to brief moderator comments and floor discussion. 

Audio-Visual Equipment:

Each presentation room will have the following equipment available:

  • Laptop computer equipped with Microsoft PowerPoint / Adobe Acrobat Pro

  • Projector and screen

  • Lectern microphone

  • Computer audio

Uploading Your Presentation:

Speakers will be given a link prior to the conference where they can upload their presentations into the presentation management system.  By uploading their presentation, it will be available for them on the computer in their scheduled session rooms.  Speakers will also be asked to separately record and upload their oral presentation for our recording library which will be shared following the conference.
 


 

Presenter Guidelines

  1. DO NOT READ your paper. Speak from notes, not the fully written text of your paper. Presentations are so short that only the most important results of your work can be communicated. Identify the 3 to 5 most important ideas you want to convey, and concentrate on those. 

  2. Use audio-visual aids when appropriate, but keep the following in mind:

    • Avoid presenting tables with many cells.

    • Make your print BIG: the overhead/slide must be read by people as far away as 50-feet from the screen. Common mistakes include displaying tables directly from your paper without simplifying them, and using fonts that can only be seen from the first few rows.

    • Present just a few important facts on each slide.

  3.  Keep to the time allotted to you in the session guidelinesRehearse your oral presentation to get a realistic sense of its timing. When you run over, another panelist loses time for his or her presentation, or discussion is curtailed.

  4. Watch for a signal from the moderator that your allotted time is getting short or has been used up. If the latter happens, wrap up your presentation immediately.

 


 

Delivering Presentations to Moderators

All sessions have a moderator. The moderator must receive copies of your presentation materials no later than May 1, 2022. Contact information for moderators will be provided in an email notification. Please consider your moderator’s responsibilities and forward your presentation as soon as possible.
 

Uploading your video to the AAPOR Library: 

To accommodate those who are unable to attend AAPOR this year, all presenters are being asked to upload a video recording of their final talk, along with their presentation materials, to the 77th Annual AAPOR library. All recordings and materials need to be uploaded by May 31 (you may upload your recording anytime in the month of May – either in the days before the conference, or anytime until May 31). Access to the library will be available for one year and is free for all conference attendees and available for a nominal fee for non-attendees. Instructions will be provided for uploading your video and materials.
 


Sample Presentation Outline

A Sample Conference Talk Outline for First-Time Attendees

Mark D. Hill, Computer Sciences Department, University of Wisconsin-Madison
April 1992; Revised January 1997
This conference talk outline is a starting point, not a rigid template. Most good speakers average two minutes per slide (not counting title and outline slides), and thus use about a dozen slides for a twenty-minute presentation.

Title/author/affiliation (1 slide)

Forecast (1 slide)
Give gist of problem attacked and insight found (What is the one idea you want people to leave with? This is the "abstract" of an oral presentation.)

Outline (1 slide)
Give talk structure. Some speakers prefer to put this at the bottom of their title slide. (Audiences like predictability.)

Motivation and Problem Statement (1-2 slides)
(Why should anyone care? Most researchers overestimate how much the audience knows about the problem they are attacking.)

Related Work (0-1 slides)
Cover superficially or omit; refer people to your paper.

Methods (1 slide)
Cover quickly in short talks; refer people to your paper.

Results (4-6 slides)
Present key results and key insights. This is main body of the talk. Its internal structure varies greatly as a function of the researcher's contribution. (Do not superficially cover all results; cover key results well. Do not just present numbers; interpret them to give insights. Do not put up large tables of numbers.)

Summary (1 slide)

Future Work (0-1 slides)
Optionally give problems this research opens up.

Backup Slides (0-3 slides)
Optionally have a few slides ready (not counted in your talk total) to answer expected questions. (Likely question areas: ideas glossed over, shortcomings of methods or results, and future work.)



 

 

GUIDELINES FOR POSTER PRESENTERS

Congratulations on the acceptance of your poster as a part of the 2022 AAPOR Annual Conference program! If you are not planning to be the primary presenter, please relay the following information to your co-authors as needed.

Guidelines for Poster Sessions

Plan on setting up early – the fabric poster boards will be available at the following times before the start of the poster session. The poster sessions are located in the Exhibit Hall.

 

SET UP
 

SESSION
 
TEAR DOWN
 

Wednesday, May 11
Poster Session 1

7:00 am – 2:15 pm 4:00 pm– 4:45 pm 4:45 pm - 5:00 pm
Thursday, May 12
Poster Session 2
 
7:00 am – 2:15 pm 2:45 pm – 3:30 pm 3:30 pm – 3:45 pm
Friday, May 13
Poster Session 3
 
7:00 am – 9:00 am 9:30 am – 10:15 am 10:15 am – 10:30 am

 

Pushpins will be provided to mount your materials. Remove your poster board immediately following the poster session. Any posters left behind will be discarded.

Each poster session will be 45 minutes long. Authors are required to stand by their posters during the entire session. Be prepared to give a brief summary of your research and to answer any questions from visitors.

Each poster should fit into the allotted space of 4' wide x 8' tall (one side of the poster board), which means posters should be 4' x 8' or smaller.The preferred method of presenting a poster is to provide the information on a single, integrated poster-size sheet containing brief highlights of each of the following:

 

  1. Title of presentation, author(s), and affiliation(s)
  2. Statement of problem/hypotheses
  3. Explanation of design and methodology
  4. Results
  5. Conclusions, recommendations, or implications


Although poster sessions may give you time to discuss your project at length, most attendees will be attempting to get an overview of multiple posters being presented in the session. It is best to prepare a quick (1-2 minute) oral summary of the paper for those who have limited time. Having hard copies of your paper or a “fact sheet” from the poster for interested visitors is highly recommended.


Best practices for poster design include the following tips:

 
  • Avoid presenting tables with many cells.
  • Present a small number of important facts on any single sheet.
  • Use large type (font) for your displays, and avoid using handwritten material.
  • Identify the 3 most important ideas you want to convey and concentrate on those.
  • Do not post individual PowerPoint pages as your poster display.

 

To get more advice on how to design an effective poster presentation, visit this site: http://people.eku.edu/ritchisong/posterpres.html
Contact Information If you have any questions, contact Shameka Jennings.

 

Notice to Federal Employees

The Annual AAPOR Conference conforms to the OPM definition of a “developmental assignment.” It is intended for educational purposes; over three quarters of time schedule is for planned, organized exchange of information between presenters and audience, thereby qualifying under section 4101 of title 5, United States Code as a training activity. The AAPOR Conference is a collaboration in the scientific community, whose objectives are to provide a training opportunity to attendees; teach the latest methodology and approaches to survey research best practices; make each attendee a better survey researcher; and, maintain and improve professional survey competency.