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Poster Presenter Information

2010 AAPOR Conference

May 13-16, 2010
Chicago Marriott Downtown Magnificent Mile
Chicago, Illinois



As the primary presenter, please relay the following information to your co-authors as needed.

Guidelines for Poster Sessions: 
Plan on setting up early – the fabric poster boards will be available at the following times before the start of the poster session.  The poster sessions are located in the Chicago Ballroom, on the 5th floor. 

                                                             SET-UP TIME            SESSION TIME          Tear Down

Thursday, May 13             7:00 a.m. – 2:00 p.m.       3:00 – 4:00 p.m.           4:00 - 4:15 p.m.

Friday, May 14                  7:00 a.m. – 2:15 p.m.       3:15 – 4:15 p.m.           4:15 – 4:30 p.m.

Saturday, May 15             7:00 a.m. – 12:15 p.m.      1:15 – 2:15 p.m.           2:15 – 2:30 p.m.

Push pins will be provided to mount your materials. Remove your poster board immediately following the poster session.  Any posters left behind will be discarded. 

Each poster session will be one hour long.  Authors are required to stand by their posters during the entire session. Be prepared to give a brief summary of your research and to answer any questions from visitors.  

Each poster should fit into the allotted space of 8' wide x 4' tall (one side of the poster board) The preferred method of presenting a poster is to provide the information on a single, integrated poster-size sheet containing brief highlights of each of the following:

  • Title of presentation, author(s), and affiliation(s)
  • Statement of problem/hypotheses
  • Explanation of design and methodology
  • Results
  • Conclusions, recommendations, or implications

Although poster sessions may give you time to discuss your project at length, most attendees will be attempting to get an overview of multiple papers being presented in the session.  It is best to prepare a quick (1-2 minute) oral summary of the paper for those who have limited time.

Best practices for poster design include the following tips:

  • Avoid presenting tables with many cells.
  • Present a small number of important facts on any single sheet.
  • Use large type (font) for your displays, and avoid using handwritten material.
  • Identify the 3 most important ideas you want to convey and concentrate on those.

Having hard copies of your paper or a “fact sheet” from the poster for interested visitors is highly recommended.

To get more advice on how to design an effective poster presentation, visit these sites:

Contact Information
If you have any questions, contact Barbara Gunderson at or +1-847-205-2651.


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