AAPOR
The leading association
of public opinion and
survey research professionals
American Association for Public Opinion Research

AAPOR Executive Council Meetings
 
The schedule for AAPOR Executive Council meetings is normally determined by the President in coordination with the Executive Director and finalized following the conclusion of the annual council election and prior to the beginning of the new council term. Councilors are expected to do their best to commit to attending ALL council meetings.
 
The Executive Council currently meets monthly by teleconference or in-person meetings. Teleconference calls typically last two-hours. Meetings by teleconference are held from noon to 2 pm eastern on a weekday convenient to the majority of Council members.
 
In addition to teleconference calls, the council meeting schedule typically includes the following in-person meetings:   See current schedule below as an example. Two hotel nights are budgeted for each one and half day, in-person Council meeting. A group dinner is planned for the evening between the full and half day.
 
Meeting materials, past Council actions and other related documents are made available via a shared platform accessible to councilors anywhere internet service is available. Council members are expected to familiarize themselves with all the materials for a given meeting before that meeting takes place. Meeting agendas typically include a ‘consent’ agenda for items presented for information that do not require discussion or vote by the council.
 
There is a five-member Executive Committee that is empowered to act on behalf of the Executive Council on time-sensitive issues as required, between regularly scheduled Council meetings. As provided by the bylaws, the committee includes the President, Past-President, President-elect, Secretary-Treasurer and Associate Secretary-Treasurer. 
 
AAPOR 2016-2017 Executive Council Meeting Dates:
*Meetings by teleconference, except where noted, will take place from noon to 2pm Eastern/11 – 1pm Central
 
2016  
July 21, 2016 Teleconference; Thursday
August 25, 2016 Teleconference; Thursday
Sept 22, 2016 In-person 1 day; AAPOR HQ, Chicago, IL
Oct 20, 2016 Teleconference; Thursday
Nov 17, 2016 Teleconference; Thursday
Dec 15, 2016 Teleconference; Thursday
   
2017  
Jan 12-13, 2017 In-person, 1.5 days,
Feb 16, 2017 Teleconference; Thursday; call begins at 1:00 p.m. Eastern
March 23-24, 2017 In-person, 1.5 days, Location TBD
April 20, 2017 Teleconference; Thursday
May 17, 2017 Noon–5:00 p.m.; 9:00 – 11:30 am, orientation and/or meetings with new councilors – New Orleans, Louisiana – 72nd Annual Conference



Service on the AAPOR Executive Council
For all Council positions, a broad knowledge of public opinion research and survey research methods is expected.  Leadership skills are as-valuable as are strong organizational skill, focus on the big picture as well as the detail; the ability to recognize and engage talented colleagues; familiarity with budget and strategic priorities; ingenuity; creativity; a degree of selflessness and passion for the profession. Not surprisingly, certain positions such as President, Secretary-Treasurer and Conference Chair come with significant time demands; though all are more manageable to the degree the occupant embraces delegation and partnership with his/her associate chair and with other volunteers.
 
Associate chair positions require an average workload of 2-5 hours a week. These positions generally require fewer hours than the chair positions. The Past President and the Vice President/President-Elect should expect to average 5-10 hours a week. The President will need to commit 15-20 hours on average per week, with certain periods where a larger commitment is needed (before meetings, during crises, with special initiatives, at the annual conference).  For candidates elected in 2017 the ‘associate’ year runs May 2017 – May 2018. These associate chairs become the chair the following year, serving May 2018 to May 2019. Workload is something to consider carefully, given family and professional obligations.
 
AAPOR staff ensure that day-to-day operations are managed effectively, helping the Council to focus on strategic and governance issues. AAPOR contracts with a professional association management company (Kellen) to provide experienced staff management services. Currently, AAPOR contracts for 4.78 fulltime equivalent staff positions from a team with expertise in finance, meeting management, education, administration, marketing communications, and IS/Web/database skills. These FTE are divided among a number of positions that together form the AAPOR staff team headed by the executive director. The Executive Director is responsible for staff assignment, direction and performance, guided by the contracted scope of work that is supported by AAPOR’s annual budget. The Executive Director reports to the AAPOR Executive Council and to the President of Kellen. The Executive Director meets regularly with AAPOR’s President and Vice President. Questions about staff and staff work assignments should be directed to the Executive Director.

 
AAPOR Executive Council Position Descriptions
President: The President serves a total of three years in three positions: Vice President/President-Elect for the first year, President the second and Past President the third. As required by the bylaws, election to Vice President is rotated between the commercial and non-commercial sectors every other year. Commercial is defined as for-profit businesses or consulting; non-commercial includes government, university and other non-profit organizations.
 
The President serves the membership and provides leadership to the AAPOR Executive Council to define and accomplish the strategic goals of the association. The President maintains familiarity with all committee activities, providing advice as warranted, and presides over all AAPOR Council meetings. He/she communicates regularly with the other officers, and assists other councilors and committee chairs to formulate and present options to Council for discussions and votes. The President, with Council’s approval may appoint ad hoc task forces as needed to accomplish the business of the association and/or to consider special issues. The President must often prioritize issues brought to Council so that each gets fair consideration and resolution.
 
He or she makes appointments to outside organizations and is the chief public and legal representative for the association. The President represents AAPOR to the press and public as needed, and speaks on behalf of the Association as needed.  The President approves and signs significant contracts committing AAPOR finances e.g. conference hotel and management services contracts. He/she coordinates closely with the Past-President, Vice President/President-elect, Secretary-Treasurer and Executive Director to ensure continuity of purpose and action across Councils.
 
The President is a member of the five-member Executive Committee that is empowered to act on behalf of the Council on time-sensitive issues as required between regularly scheduled Council meetings. As provided by the bylaws, the committee includes the President, Past-President, President-elect, Secretary-Treasurer and Associate Secretary-Treasurer. 
 
Each year, the President prepares an address for the annual conference that is subsequently published in the fall issue of Public Opinion Quarterly. The President chairs the annual Membership and Business Meeting that takes place at the Annual Conference, presides at the Saturday night banquet and may perform other prominent duties during the meeting including chairing or otherwise participating in the plenary sessions. The President convenes the committee that solicits nominations and selects the winner of the AAPOR Award, may present the award at the annual conference.
 
Vice President:  The Vice President assists the President as needed and serves on and may be the chairperson for task forces on high priority and sensitive issues. According to the bylaws, except by law and where the signature of the president is required, the Vice President possesses the same power as the President to sign all certificates, contracts, obligations and other instruments on behalf of AAPOR. Should the President be temporarily absent or disabled, the Vice President performs all the duties of the President. In practical terms, this means that the President sets the tone for the involvement of the Vice President in the leadership of the association.
 
Currently the Vice President has been given the responsibility for coordinating the implementation of AAPOR’s Transparency Initiative by serving as chair of the TI Steering Committee.
 
Past President:  As described in the bylaws, the Past President serves as Chairperson of the Nominations Committee.
 
By AAPOR practice, the Past President assists the President as needed and may chair or serve as a member of task forces on high priority and sensitive issues.
 
The Past President convenes the committee that solicits nominations and selects the winner of the Policy Impact Award and may present the award at the annual conference.
 
Secretary-Treasurer:  The Secretary-Treasurer (S/T) is primarily responsible for monitoring and evaluating the financial health of the association.  In this capacity, s/he works closely with the Executive Director and other AAPOR staff.  The S/T is a member of the Investment, Sponsorship and Development committees, and works closely with AAPOR’s investment advisors and with the Executive Director and his/her finance team. The S/T presents a detailed financial report to the President and the Executive Council at each meeting and assists committee chairs with annual budget preparation.
 
With oversight from and in regular consultation with the S/T, AAPOR staff is responsible for daily financial operations, preparing detailed monthly financials, advising on and reviewing the annual budget; and with approval by the Executive Council, contracts with and works directly with independent auditors and staff to prepare state and Federal tax filings and the annual audit. Tax and audit documents are reviewed by the S/T and approved by the Council.  AAPOR staff is responsible for assuring adequate insurance coverage is in place, and that policies are reviewed and premiums are competitively priced.
 
The S/T is responsible for reviewing minutes prepared by staff of Council meetings and the annual business meeting that takes place at the Conference. In consultation with the Executive Director, the S/T assures that existing AAPOR policies within his/her area of responsibility are implemented and updated as required. The S/T reviews all checks and co-signs all checks above a set amount.
 
The S/T and Associate S/T serve on the five-member executive committee, empowered by the bylaws to act on time-sensitive AAPOR business in between regularly scheduled Council meetings.
 
Associate Secretary-Treasurer:   The Associate Secretary-Treasurer (AS/T) assists the Secretary-Treasurer as requested by the S/T with any of the duties described above. As defined in the bylaws, should the Secretary-Treasurer be temporarily absent or disabled, the AS/T performs all the duties of the Secretary-Treasurer.
 
By AAPOR practice, the AS/T serves on the Conference Committee and chairs the Conference Development and Sponsorship Sub-Committee with oversight for sponsors, exhibits and advertising.  He/she also serves as a member of the Investment, Development and Sponsorhip Committees.
 
According to the bylaws, the AS/T is a member of the Executive Committee, along with the S/T, President, Vice President and Past President. The Executive Committee is empowered to act on behalf of the Council on time-sensitive issues as required between regularly scheduled Council meetings
 
Conference Chair:   As one of AAPOR’s seven (7) Standing Committees, the Conference Committee, and the Chair by default, is charged with the responsibility for planning and organizing the annual conference or conferences of the members of AAPOR under the direction of the Executive Council. The annual conference generates the majority of AAPOR’s annual revenue and expenses.  
 
Although there are no specific responsibilities for the position of Conference Chair or Associate Chair spelled out in the bylaws, the Chair and Associate Chair work very closely with the Conference Committee, its subcommittees and members of the staff team with meeting management responsibilities; primarily the professional conference manager, meeting administrator and the administrative director. 
 
Stated broadly – the Chair and Associate Chair focus on conference content, structure, evaluation and member involvement, and in cooperation with the Conference Committee, staff focuses on logistics i.e. pre-meeting/post-meeting and onsite logistics, RFP and site selection, vendor management and contracting, sponsor and exhibit management and material-- supporting the abstract process and production of the program. 
 
The Conference Chair is primarily responsible for determining and assigning volunteers to focus on meeting content and related activities – theme, invited speakers, plenary sessions, evaluation, abstracts (courses and concurrent sessions), social activities, and solicitation of sponsorship/exhibitors. The Chair assures that the work of the conference subcommittees, other committees (e.g. Education) and individuals that contribute to the annual conference is assigned and on schedule.
 
Conference planning is a year-round responsibility. Planning for the next conference should be underway before the current conference begins. In the several months leading into the conference, the chair and associate chair may spend a substantial amount of time on conference responsibilities. 
 
Associate Conference Chair:  As required by the bylaws, the Associate Conference Chair position is rotated between the commercial and non-commercial sectors every other year. The Associate Chair serves the first year as Associate and in the second year chairs AAPOR’s annual conference.
 
By AAPOR practice, the Associate Chair serves on the Conference Steering Committee, and works with the Conference Chair to recommend leadership for the development and social and volunteer sub-committees. In practical terms, this means that the Conference Chair sets the tone for the involvement of the Associate Conference Chair on the annual conference.
 
The Associate serves as the chair of the student paper competition and is also responsible for designing and implementing the conference portion of the membership survey.
 
Membership and Chapter Relations Chair:  As one of AAPOR’s seven (7) Standing Committees, the Membership and Chapter Relations Committee (MCR) and the Chair by default, are charged with the responsibility of recruiting members, regularly reporting to Council on membership trends, composition, and retention, carrying out activities designed to further membership retention, serving as primary contact for local and regional AAPOR chapters and affiliated associations, conducting periodic surveys of the membership and for other membership matters which may arise. Membership dues are the second highest source of AAPOR annual revenue.  
 
Although there are no specific responsibilities for the position of MCR Chair or Associate Chair spelled out in the bylaws, the chair provides leadership for an active committee with multiple subcommittees focusing on membership recruitment and retention strategy, membership analytics, oversight on the development of member benefits and services, and chapter relations. These responsibilities have traditionally been shared between the chair and associate chair. 
 
Recently, MCR leadership has been actively involved in the development of the Transparency Initiative and in developing the annual survey of current and lapsed members.
 
Associate Membership and Chapter Relations Chair:  The Associate Chair serves one year as Associate, then chairs the committee chiefly responsible for membership recruitment and retention strategy, oversight on the development of member benefits and services, relations with local and regional AAPOR Chapters and membership analytics. By AAPOR practice, the MCR Chair and the Associate Chair meet following the election to determine how best to divide responsibilities on this busy committee with a number of active sub-committees. Among the many activities and projects normally underway, the Chair and Associate Chair share the responsibility for traveling to chapter and affiliate meetings as budgeted. 
 
Education Chair:   As one of AAPOR’s seven (7) Standing Committees, the Education Committee, and the Chair by default, is charged with the responsibility for planning and organizing distance education offerings for the members of AAPOR under the direction of the Executive Council. Distance education programs are a substantial revenue line for AAPOR, and thus need an effective leader to plan and implement programs.
 
Although there are no specific responsibilities for the position of Education Chair or Associate Chair spelled out in the bylaws, the Chair and Associate Chair work very closely with the Conference, Communications, Standards, and MCR Committees, their subcommittees and members of the staff team.
 
The Education Chair is primarily responsible for determining and assigning volunteers to focus on webinar speakers and content and short course presentations. The Chair assures that the work of the education subcommittees contribute to the overall strategic direction of AAPOR and are programmed on schedule.
 
Education planning and evaluation is a year-round responsibility. Planning for the next year’s distance learning programs should be underway well before December 31 of the current year.
 
Associate Education Chair has a term of office of one year at the end of which he or she shall become the Chairperson of the committee that coordinates AAPOR Educational Activities. The Associate Chair serves on the Distance Education Sub-Committee, and works with the Education Chair to recommend leadership for the Journalist Education, Professional Development, and Short Course sub-committees as well as additional committees as required by the AAPOR 2025 plan.
 
Standards Chair:  As one of AAPOR’s seven (7) Standing Committees, the Standards Committee is charged with the responsibility to maintain, monitor and improve professional standards in the field of public opinion and survey research.
 
Although there are no specific responsibilities for the Standards Chair or Associate Chair spelled out in the bylaws, the Chair is primarily responsible for leading the committee that promotes the AAPOR Code of Professional Ethics and Practices via the Transparency Initiative and other avenues.  The bylaws charge the Standards committee with the responsibility to review the Code at least every five years to keep it current with changing environmental circumstances.  The Chair evaluates possible violations of the Code through formal committee procedures. The Standards Committee is active in advocacy and information exchange with affiliated organizations, the media and public related to standards issues.
 
The Chair and Associate Chair are expected to have a strong overall understanding of ethical practices in the public opinion and survey research enterprises, including both the public and private sectors.  The Chair is a standard-bearer and thought leader for AAPOR’s Code, and should be known in the industry as possessing a thoughtful and balanced perspective.  Specific responsibilities for Code enforcement are assigned to the Chair as part of the Scheduled Procedures for Code Violations.  The Standards Committee can be called to action with little notice when a complaint of code violation is received.  The Chair and Associate Chair lead the complaint review process, which can require a significant time commitment. 
 
The Standards Committee and its sub-committees also play a leadership role in the Transparency Initiative.  The committee also recommends and monitors the work of task forces that address issues of interest to the research profession and that normally result in white papers or a similar product.
 
Depending on the number and nature of standards complaints that may be received during a given year, a considerable amount of time may be required of the Chair during the time complaints are under review.
 
Associate Standards Chair:  The Associate Chair serves one year as Associate, then chairs the Standards Committee. By AAPOR practice the Standards Chair and the Associate Chair meet following the election to determine how best to divide committee responsibilities.  In practical terms, this means that the Committee Chair sets the tone for the involvement of the Associate Committee Chair in Standards Committee activities.
 
Communications Chair:  As one of AAPOR’s seven (7) Standing Committees, the Communications Committee (formerly called the Committee on Publications and Information) is charged with the responsibility for all matters concerning publications of AAPOR and its website, excluding those (such as Public Opinion Quarterly and Survey Practice) which the Executive Council may designate as the responsibility of other officers, committees, or members. This committee establishes and maintains relations between AAPOR and the public and assists the President and the Executive Council in the dissemination of information relating to public opinion and survey research, and the policies and activities of AAPOR.
 
Although there are no specific responsibilities for the Communications Chair or Associate Chair spelled out in the bylaws, the Chair advises the Council on communication strategy for AAPOR as a whole and its component parts and provides oversight on policy that affects the website, listservs, newsletter, the Blue Book and other publications. Comfort and familiarity with online marketing and communication strategy is helpful. 
 
The Chair is expected to have significant experience working with journalist and coordinating high-level communication strategy.  The Chair is frequently called on to communicate complex industry ideas effectively to a non-industry audience.  Due to the nature of the committee’s responsibilities, the Chair works very closely with the President, the Associate Chair and with AAPOR staff, particularly the marketing and communications manager and executive director to assure that AAPOR is able to respond rapidly on short notice when required.  As a consequence, the Chair must always be available to make decisions or advise on time-sensitive issues when such issues arise or make arrangements with the Associate Chair and AAPOR staff for dealing with these issues when the Chair is unavailable.
 
Associate Communications Chair:  The Associate Chair serves one year as Associate, then chairs the Communications Committee. The Associate Chair is expected to have significant experience working with the media and coordinating high-level communication strategy. 
 
By AAPOR practice the Communications Chair and the Associate Chair meet following the election to determine how best to divide committee responsibilities. As determined by the Chair, the Associate Chair may take the lead on projects affecting one or more of the committee’s oversight areas including the website, listservs, newsletter, the Blue Book and other publications. In practical terms, this means that the Committee Chair sets the tone for the involvement of the Associate Chair in Communications Committee activities.
 
Due to the nature of the committee’s responsibilities, the Communications Chair works very closely with the President, the Associate Chair and with AAPOR staff, particularly the marketing and communications manager and executive director to assure that AAPOR is able to respond rapidly on short notice when required.  As a consequence, the Chair must always be available to make decisions or advise on time-sensitive issues when such issues arise or make arrangements with the Associate Chair and AAPOR staff for dealing with these issues when the Chair is unavailable.
 
Councilor-at-Large:  As required by the bylaws, Councilors-at-Large rotate between the commercial and non-commercial sectors every other year.
 
The two Councilors-at-Large serve staggered two-year terms.  The positions are generally held by senior members of the association who have served previously on the Council.
 
Councilors-at-Large serve an official liaison role on all ad hoc task forces, and take on special projects as requested by the President. The Councilors-at-Large also serve on the Advisory Committee to Public Opinion Quarterly. The junior Councilor-at-Large serves as liaison to outside organizations on behalf of AAPOR.
 
During the first year, the Councilor-at-Large convenes the committee that solicits nominations and selects the winner of the Book Award; during the second year, the Councilor-at-Large convenes the committee that solicits nominations and selects the winner of the WJ Mitofsky Innovators Award.